RHA – Allocations

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Allocations

Monetary Allocation Information and Forms

RHA uses a portion of its funds to provide allocations for Community Councils and other organizations putting on programs that will benefit the residents living on campus. Any organization may approach RHA with an allocation request. That request will first come to the Executive Board. Allocation requests are due 12 PM the Sunday prior to the next Executive Board Meeting to be considered. Requests for $100 or less will be decided on by the Executive Board and will not be passed along to the General Body for approval. Any requests for amounts over $100 will be voted on by the Executive Board and, pending approval, will be passed along to be approved by the General Body. These larger requests should be accompanied by a relevant flyer or comprehensive presentation. Presenting to the General Body does not guarantee that the allocation will be passed. The General Body reserves the right to deny or reduce any request.

Representatives from Community Councils, RAs/CAs, and RHDs are required to attend one RHA General Body Meeting before presenting their allocation request to the RHA Executive Board. External organizations are required to send a representative to attend two RHA General Body Meetings before presenting their request to the RHA Executive Board. If the member representing their organization at the General Body meeting is in RHA, they cannot be both representing RHA and their organization. At the General Body meeting, they cannot serve as a proxy for someone else and serve as an RHA Representative. They will have to find a representative for themselves to represent their organization.

If your allocation request is for a Community Council, RA/CA, or RHD program, please carefully read and fill out the form for internal allocation requests here. If your allocation request is for a program put on by an organization that is not affiliated with RHA or University Housing, please carefully read and fill out the form for external allocation requests here. If you have any questions that are not answered by the Common Questions About Monetary Allocation Requests below, please contact the RHA Treasurer for more information.

Common Questions About Monetary Allocation Requests

  • Where do I find information about the allocation process?

Information about the allocation process can be found at the top of the allocation form in the description. Please read the description fully. After reading the description, if you still have questions, feel free to reach out to the RHA Treasurer.

  • When are the RHA General Body Meetings?

They are at 7 PM. Following approval of your request by the RHA Executive Board, the next steps and meeting location of the next RHA General Body will be emailed to you.

  • Which allocation form should I fill out?

If you are hosting an event as a member of housing, such as, a community council, RA, CA, GR, or RHD, then you would fill out the “Internal” allocation form. If you are an organization or person outside of University Housing, then you would fill out the “External” allocation form. Both are linked below:

            You may request up to $900 for one event.

Nonmonetary Allocations

Outside organizations may also request to fundraise and collect donations within residential communities. These student organizations must first comply with the policies of the Department of Engagement, Leadership, and Service and obtain permission to fundraise prior to contacting RHA or Community Councils. RHA and Community Councils will ask for verification of permission before considering the allocation request. Requests to fundraise or collect donations in one residential community or area may be overseen by that area’s Community Council. Requests to fundraise or collect donations in more than one area must come before the RHA Executive Board and General Body.

The form for Nonmonetary Allocations is created and maintained by the RHA Residential Life Advocate (RLA), who will review all submissions and bring those who have fulfilled the requirements to the attention of the RHA Executive Board. The process is similar to that of a monetary allocation request. Prior to form submission, these organizations are required to send a representative to attend two RHA General Body Meetings before presenting their request to the RHA Executive Board. If the member representing their organization at the General Body meeting is in RHA, they cannot be both representing RHA and their organization. At the General Body meeting, they cannot serve as a proxy for someone else and serve as an RHA Representative. They will have to find a proxy for themselves to represent their organization. Allocation requests are due 12 PM the Sunday prior to the next Executive Board Meeting to be considered. If you have any additional questions, please contact the RHA RLA for more information.

RHA-Community Council Borrowing Process

In addition to monetary allocations, Community Councils are free to request a RHA item for use at an event or program as long as these items are returned in a timely manner and in the same condition as when they were first received by the organization. The guidelines for nonmonetary allocations are largely the same as those for monetary allocation requests: (1) program in which item will be used must benefit residents, (2) requests are due 12 PM the Sunday prior to the next Executive Board Meeting to be considered, and (3) attendance of one RHA general body meeting is mandatory before presenting in front of the RHA Executive Board. If you have any additional questions, please contact the RHA RLA for more information.

Inter-Community Council Borrowing Process

Community Councils may also borrow items from other Community Councils in a process facilitated by the RLA. The Community Council that owns the items requested has the right to deny the request if they are planning to use the item for a program of their own within 72 hours (3 days) of the requesting council’s program. Again, if you have any additional questions, please contact the RHA RLA for more information.