Planning Your Stay | Planning Timeline | Reservation Requests | Your On-Campus Stay | After Your Event | Policies And Expectations
Building Assignment
While University Housing makes all efforts to assign groups to buildings that match all their preferences, we ultimately assign based on factors such as group size, needs, demographics, duration and date of request, along with departmental needs and priorities. During the reservation request process, groups will be able to indicate preferences that should be considered when determining the residence hall assignment.
Our conference facilities are utilized by a diverse group of participants. On any given day, our residence halls could host athletic camps, academic camps and artistic camps—all in the same building.
Some residence halls are unavailable for summer conferences due to summer renovations and other program use. Youth groups will primarily be housed in traditional-style halls with community bathrooms, while adult groups will primarily be housed in residence halls with ensuite bathrooms.
Limited meeting space may be available upon request for a fee. Requesting spaces at the time of the reservation request will increase the likelihood we can accommodate these requests.
Room Styles
Traditional style
Double-occupancy rooms with community bathroom(s) on each floor. Rooms and wings and/or floors are separated by gender. Single-occupancy bedrooms may be requested and will be assessed a higher rate than double-occupancy bedrooms.
Suite style
Double-occupancy bedrooms with attached bathrooms. Rooms are separated by gender, but because bathroom access is within the bedroom, rooms on the floor may vary by gender. Single-occupancy bedrooms may be requested and will be assessed a higher rate than double-occupancy bedrooms.
Furnishings
Bedrooms are furnished with a bed, desk, desk chair and a dresser, closet and/or wardrobe. Most beds are twin XL.
All residence halls are air-conditioned, have wireless internet access and are equipped with laundry, vending and kitchen facilities.
Depending on the residence hall, participants will find some beds in the raised position – meaning the default height of the mattress may be 62-67″ from the ground. Given the room configuration and length of stay for a particular group, we cannot honor requests to adjust bed height.
Room and additional accommodations
The university strives to reasonably accommodate persons with disabilities in accordance with applicable laws and policies. Participants requesting housing accommodations due to a disability, must register with Accessibility and Testing by May 1.
University Housing is committed to working with groups who have participants with accommodation needs that are not served through Accessibility and Testing (e.g., medical reasons, navigating assignments, alternative housing options). Please contact hsg-guests@uga.edu by May 1 to talk through any other potential accommodations needed.
Anticipated Rates
| Residence Hall | Nightly | Room Type | |||
|---|---|---|---|---|---|
| Varies | $35 | Double in traditional style | |||
| Varies | $37 | Double in suite style | |||
| Varies | $55 | Single in traditional style | |||
| Varies | $61 | Single in suite style | |||
Rates per person per night are estimated at this time and are pending approval by the University System of Georgia Board of Regents | |||||
Check-in/out times
Group check-in process: Groups with large numbers of participants must coordinate arrivals within a designated check-in window of either 9 a.m.–12 p.m. or 1–4 p.m. This coordinated process is designed to minimize congestion and facilitate an efficient check-in process for large groups. Additional University Housing staff will be scheduled to distribute room keys and access cards during the selected arrival window.
Group checkout process: All group participants must be checked out by 12 p.m. on the day of departure. During the group checkout process, additional housing staff will be scheduled to collect room keys and access cards in an expedited manner.
Individual check-in process: Participants arrive individually at their group’s designated residence hall and check in at the appropriate front desk during operating hours. Participants must present valid identification to receive their check-in materials, including an access card and room key. This process is only available to smaller groups with participants having varied arrival times.
Individual checkout process: All individual participants must be checked out by 12 p.m. on the day of departure. During the individual checkout process, the participant will go directly to the appropriate front desk to return keys and access cards.
Groups With Minors
All groups with minors as participants must familiarize themselves with the Policy for Programs and Activities Serving Minors. In addition, all programs and activities with minors must be registered, regardless of the group’s affiliation with the University of Georgia.
For more information regarding requirements for training, background checks and mandatory reporting for groups having minor participants, visit Programs and Activities Serving Minors. These requirements will be verified in advance of the group’s scheduled arrival. Failure to meet these requirements may result in the cancellation of the group/conference.
Youth camps and conferences with minors are required to follow counselor-to-participant ratios for overnight groups as established by the American Camp Association.
- For minors aged 9 to 14: one adult (21 years of age or older) for every eight children
- For minors aged 15 to 17: one adult (21 years of age or older) for every ten youth
For groups expecting participants 8 years old or younger, please contact University Housing at hsg-guests@uga.edu, as additional information may be required to determine whether available residential facilities can accommodate your group.
Please note: our summer conference program cannot accommodate family housing (i.e., more than double-occupancy rooms).
Proof Of Insurance
If the group is not paying with a UGA-affiliated chart string (e.g., using a UGA agency account chart string or some other payment method), the group sponsor must provide a certificate of liability insurance or an insurance binder at the time the contract is executed. If an insurance binder is provided, the certificate of liability insurance must be presented 30 days before the group’s intended arrival. The certificate should name “The State of Georgia,” “The Board of Regents of the University System of Georgia,” and “The University of Georgia” as additionally insured. In addition to the appropriate coverage listed in the certificate, a minimum of $1,000,000 per incident and $3,000,000 per aggregate for property damage and personal injury is required. Groups without this documentation by the stated deadline will be considered incomplete and may be cancelled.
Additional Resources
University Housing does not provide or coordinate transportation, parking, food services or reservation of meeting spaces outside University Housing for summer conference guests. Arrange additional services by contacting individual departments on campus.
University Housing does not provide or coordinate transportation, parking, food services or reservation of meeting spaces outside University Housing for summer conference groups. Arrange additional services by contacting individual departments on campus.
Georgia Center Hotel and Conference Center
Transportation and Parking Services
Frequently Asked Questions
Does UGA allow minors in the residence halls during camps?
Yes. We have many camps on campus with participants under the age of 18. We work to ensure camps with minors are not housed in buildings with adults. If your organization intends to have minors in attendance, your group sponsors and leaders must register and comply with all policies outlined at Programs and Activities Serving Minors.
When does the camps/conference reservation request site open?
We will begin accepting reservation requests in October and close the site February 1 or when spaces are no longer available, whichever comes first. Group sponsors will be required to participate in a pre-conference meeting with University Housing staff as early as January to discuss the request, review policies and expectations, and receive a draft of the agreement/contract.
Are linens and toiletries provided?
No, we do not provide linens or toiletries. Each attendee is required to bring their own sets of linens and toiletries, including bedding, pillows, towels, soap and shampoo.
Group sponsors who coordinate the provision of linens and/or toiletries for their participants are solely responsible for the delivery, storage, distribution and collection of those items.
Do you have meeting space in the residence halls available to reserve?
In some halls, we do have meeting space available to reserve for a fee.
Are camp stores permitted?
No. Groups are not permitted to sell items in or around the residence halls.
Does my group have to carry liability insurance?
Maybe. If the group is not paying with a UGA-affiliated chart string (e.g., using a UGA agency account chart string or some other payment method), the group sponsor must provide a certificate of liability insurance or an insurance binder at the time the contract is executed. If an insurance binder is provided, the certificate of liability insurance must be presented 30 days before the group’s intended arrival. The certificate should name “The State of Georgia,” “The Board of Regents of the University System of Georgia,” and “The University of Georgia” as additionally insured. In addition to the appropriate coverage listed in the certificate, a minimum of $1,000,000 per incident and $3,000,000 per aggregate for property damage and personal injury is required. Groups without this documentation by the stated deadline will be considered incomplete and may be cancelled.