Hosting Your Group on Campus

Finding spaces on campus for your events

Classrooms

Several of our on-campus residence halls have classrooms and conference rooms. These spaces can be reserved during your group’s stay to accommodate team meetings, breakout sessions and more.

Lounges and lobbies

All our residence halls have space for informal gatherings in lounges. Some residence halls have additional lounge space that may be reserved during your stay.

Outdoor areas

Housing hosts several large outdoor spaces that may be available to reserve during your group’s stay. These spaces include large quads near many of our buildings.

Staff Presence

The area offices are open 8 a.m. – 5 p.m., Monday through Friday. During these hours, University Housing staff members are accessible. Staff members will also be on call after hours and on weekends beginning at 5 p.m. on Friday and ending Monday at 8 a.m. Staff on duty respond to emergencies and major facilities issues. If guests cannot locate a resident assistant for assistance, you may call the community desk to contact an available staff member.

Front desks are staffed 24 hours a day anytime a conference program is in the building.

Internet Access

University of Georgia  visitors may access the guest wireless network, UGA_Visitors_Wifi, while on our Athens campus. UGA_Visitors_Wifi is self-service. Visitors can find instructions for accessing this network on the EITS Help Desk site.

Groups should contact UGA EITS (Enterprise and Information Technology Services) prior to scheduled arrival to discuss any internet access needs beyond the guest network provided.

EITS Helpdesk <helpdesk@uga.edu

706-542-3106 

Keys and Access

All conference buildings have card access to enter residential areas of each building and keys to each room. Conference sponsors work with University Housing to determine participant card access needs prior to arrival.  

Guests are only given keys to their assigned room or apartment. 

Guests are expected to lock their room and/or apartment doors at all times in order to protect the security of their belongings. Guests may sign out a temporary key from the appropriate community desk for up to 24 hours, should they misplace a key.

Amenities

Ice machines

Ice and vending machines are located in most residence halls. For vending machine refunds or for other issues with the vending or ice machines, please contact your respective area office while on campus.

Laundry

Washers and dryers are located throughout each community. Instructions for the use of community machines are posted in each laundry room. These machines may not be used in any manner or for any purpose other than for those for which they are designed and intended. There is no additional cost to use the machines.

Linen services

Linen service consists of one bath towel, bath mat, wash cloth, pillow, pillowcase, fitted sheet, flat sheet, and blanket for each guest.

Trash and recycling

Guests are responsible for the disposal of their trash in the hall’s designated trash chute, the dumpsters outside the building or in the appropriate recycling bins. Guests are encouraged to recycle.

Vending

All residence halls have vending machines available.