Planning Your Stay | Planning Timeline | Reservation Requests | Your On-Campus Stay | After Your Event | Policies And Expectations
Reservation requests for summer 2025 are closed
All groups interested in booking a stay in University Housing must complete the reservation request form. Requests are accepted on a continual basis and reservations are based on availability, so early submission is encouraged.
Once the completed conference reservation request form is received, a staff member will contact you to schedule a meeting beginning in January to go over the drafted contract/agreement, policies and what to expect. After the meeting, the group sponsor will receive the formal contract/agreement. All reservations are pending until an executed contract/agreement is received.
The following is list of various information you will be asked to submit during the reservation request submission process:
- Basic camp/conference information (e.g., check-in/checkout dates, purpose, number of sessions)
- Estimated information about the participants (e.g., number, gender breakdown, age – if minors)
- Room type preferences (i.e., tradition vs suite style; double occupancy vs single occupancy)
- Sponsor information for both the group sponsor and UGA sponsor
- Group sponsor – the person associated with the camp/conference who will be the primary point of contact with University Housing prior and during the group’s stay
- UGA sponsor – the UGA school, college, department or program that will be supporting the camp or conference
- Financial information (e.g., billing contact, UGA ChartString for UGA-affiliated groups)
Every effort will be made to accommodate requests; however, submission of a request form does not guarantee space.