Planning Your Stay

Planning Your Stay | Planning Timeline | Reservation Requests | Your On-Campus Stay | After Your Event | Policies And Expectations

Building Assignment

Some residence halls are unavailable for summer conferences due to summer renovations and other program use. Youth groups will primarily be housed in traditional-style halls with community bathrooms, while adult groups will primarily be housed in residence halls with ensuite bathrooms. 

While University Housing makes all efforts to assign groups to buildings that match all their preferences, the building each group is ultimately assigned to is determined by University Housing based on a variety of factors such as group size, needs, demographics, duration and date of request, along with departmental needs and priorities. 

Please be aware that our conference facilities are utilized by a diverse group of guests. On any given day, our residence halls could host athletic camps, academic camps and artistic camps, all in the same building. 

Limited meeting space may be available upon request for a fee. Any reservations must be submitted at the time of the conference reservation request. 

During the reservation request process, groups will be able to indicate preferences or considerations that should be considered when determining the residence hall assignment. 

Room Type Options

Traditional style

In some majority of on-campus housing consists of double occupancy rooms with a community bathroom(s) on each floor. Rooms and wings and/or floors are separated by gender. A double occupancy bedroom may be requested as a single bedroom (single occupancy bedrooms are assessed a higher rate than double occupancy bedrooms). 

Suite style

In some residence halls, double occupancy bedrooms with attached bathrooms are available. Rooms are separated by gender but—because bathroom access is within the bedroom—rooms on the floor may vary by gender. A double bedroom may be requested as a single bedroom (single occupancy bedrooms are assessed a higher rate than double occupancy bedrooms). 

Furnishings

Bedrooms are furnished with a bed, desk, desk chair and a dresser, closet and/or wardrobe. Beds are sized twin XL (with the exception of in Creswell Hall, where beds are standard twin). 

All residence halls are airconditioned, have wireless internet access and are equipped with laundry, vending and kitchen facilities. 

Depending on the residence hall, participants will find some beds in the raised position. Given the room configuration and length of stay for a particular group, we may not be able to honor requests to adjust bed height. 

Room and additional accommodations

The university strives to reasonably accommodate persons with disabilities in accordance with applicable laws and policies. Participants requesting housing accommodations due to a disability, must register with the Disability Resource Center (DRC) by May 1. 

University Housing is committed to working with groups who have participants with accommodation needs that are not served through the DRC (e.g., medical reasons, navigating gender assignments, alternative housing options). Please contact hsg-guests@uga.edu by May 1 to talk through any other potential accommodations needed. 

Anticipated Rates

Groups With Minors

All groups with minors as participants must familiarize themselves with the Policy for Programs and Activities Serving Minors. In addition, all programs and activities with minors must be registered, regardless of the group’s affiliation with the University of Georgia. 

For more information regarding requirements for training, background checks and mandatory reporting for groups having minor participants, visit Programs and Activities Serving Minors. These requirements will be verified in advance of the scheduled check in. Failure to meet these requirements may result in the cancellation of the group/conference. 

Youth camps and conferences with minors are required to follow counselor-to-participant rations as established by the American Camp Association. 

For minors aged 6 to 8: one adult (21 years of age or older) for every six children 
For minors aged 9 to 14: one adult (21 years of age or older) for every eight children
For minors aged 15 to 17: one adult (21 years of age or older) for every ten youth 

Proof Of Insurance

If the group is not sponsored by the University of Georgia and paying with a UGA-affiliated chart string, the group sponsor must provide a certificate of liability insurance at the time the contract is executed. The certificate should name “The State of Georgia,” “The Board of Regents of the University System of Georgia,” and “The University of Georgia” as additionally insured. In addition to the appropriate coverage listed in the certificate, a minimum of $1,000,000 per incident and $3,000,000 per aggregate for property damage and personal injury is required. Contracts without this documentation will be considered incomplete and may be cancelled.

Additional Resources

University Housing does not provide or coordinate transportation, parking, food services or reservation of meeting spaces outside University Housing for summer conference guests. Arrange additional services by contacting individual departments on campus.

Frequently Asked Questions

Does UGA allow minors in the residence halls during camps?

Yes. We have many camps on campus with participants under the age of 18. We work to ensure camps with minors are not housed in buildings with adults. If your organization intends to have minors in attendance, your group sponsors and leaders must register and comply with all policies outlined at Programs and Activities Serving Minors.

When does the camps/conference reservation request site open?

We will begin accepting reservation requests in October and close the site March 1 or when spaces are no longer available, whichever comes first. Group sponsors will be required to participate in a pre-conference meeting with University Housing staff as early as January to discuss the request, review policies and expectations, and receive a draft of the agreement/contract.

Are linens and toiletries provided?

No, we do not provide linens or toiletries. Each attendee is required to bring their own sets of linens and toiletries, including bedding, pillows, towels, soap and shampoo.

Do you have meeting space in the residence halls available to reserve?

In some halls, we do have meeting space available to reserve for a fee.

Are camp stores permitted?

No. Groups are not permitted to sell items in or around the residence halls.

Does my group have to carry liability insurance?

Maybe, all groups not paying with a UGA-affiliated chart string must provide proof of liability insurance (Certificate of Insurance) at the time of their contract execution. The certificate should name “The State of Georgia,” “The Board of Regents of the University System of Georgia,” and “The University of Georgia” as additionally insured. In addition to the appropriate coverage listed in the certificate, a minimum of $1,000,000 per incident and $3,000,000 per aggregate for property damage and personal injury is required. Contracts without this documentation will be considered incomplete and may be cancelled.