RESIDENCE HALL ROOM SIGN-UP | UNIVERSITY VILLAGE COMMUNITY APARTMENT SIGN UP | CURRENT STUDENT ROOM SIGN-UP FAQ
RESIDENCE HALL ROOM SIGN-UP
Room sign-up registration begins December 3, 2018 at 9 a.m. Residents wishing to live on campus for 2019-2020 academic year must log onto The Dawg House and complete the initial registration before midnight on Tuesday, January 31.
Appointment times for space selection will be randomly generated and given to those who have registered to participate in the room sign up process by the January 31 deadline. No other criteria will be used to determine appointment times. Depending on the amount of residents wishing to participate in room sign up, multiple rounds of appointment times may be given until all upperclass student spaces are contracted.
Residents registered by January 31 and in eligible spaces or halls who wish to keep their same room/hall will be given the opportunity to do so before random appointment times begin. Residents will be notified via email if their space is eligible for same room sign up.
TO PARTICIPATE IN ROOM SIGN UP
Current students should indicate their desire to live on campus for the next academic year in The Dawg House. Access The Dawg House from the link to the right.
Contract Changes in East Campus Village
The duration of the contracts for Busbee Hall will change for 2019-2020. Busbee Hall will have an academic year contract (closed summer 2020, rent charged for fall and spring). McWhorter, Rooker and Vandiver Halls will have 11.5-month contracts (rent charged fall 2019, spring 2020 and summer 2020).
Visit the Resources page for questions about the room sign-up process.
IMPORTANT NOTES ABOUT ROOM SIGN-UP
East Campus Village (ECV) contracts:
McWhorter, Rooker and Vandiver Halls will be contracted for the 11.5-month period (fall, spring and summer semesters). Busbee Hall will be the nine-month contract option
Expanded ECV spaces:
Current residents in expanded spaces will not have the option to choose housing on same room days (February 4-5) but may participate on same hall day (February 7).
ECV same hall sign-up day (February 7)
On same hall day, ECV residents will have the option of selecting a space in any building in ECV.
RESIDENCE HALL ROOM SIGN UP TIMELINE
All communication to students regarding room sign-up will be sent to the student's UGA email account. Students are expected to check their email regularly for important information.
Current students are not guaranteed housing since incoming first-year students have priority in housing assignments due to the first year live-on requirement. However, upperclass students have priority in selecting a limited number of spaces prior to first-year students being assigned.
December 3, 2018 – January 31, 2019
Registration for room sign up
Current UGA students and transfer students admitted for fall semester may register for housing.
- Students must register by January 31 at 11:59 p.m. to be included in the next phase of room sign-up. Students are able to search for and request up to five roommates
- Roommate preferences may not be changed after January 31
- Students registering after January 31 will still be considered for on-campus housing, but will have to wait for all students registered by January 31 to participate
February 4, 5 and 7, 2019
Same room sign up days: February 4 and 5
Same hall sign up days: February 7
Students registered by January 31 and currently residing in Brown, Building 1516, Busbee, Mary Lyndon, McWhorter, Myers, Oglethorpe House, Payne, Reed, Rooker, Rutherford, Soule or Vandiver will be notified via UGA email of their ability to participate in same room or same hall sign-up day. Residents with expanded housing spaces in ECV will not have the option to keep their expanded spaces for 2019-2020. These spaces will be assigned to first year students.
- Some returning residents may be unable to select their current assignment and/or building due to spaces being held for entering first-year students or a special program.
- Boggs, Church, Creswell, Hill, Lipscomb, Mell, Morris and Russell Halls will not be available during room sign-up.
- Students with a spring assignment in any East Campus Village hall may sign up for a room in any East Campus Village hall on this date.
- If you reserve your same space you will NOT be able to participate on same hall sign-up day. In addition, you may not reserve a space for a roommate during same room day. If you need to reserve a space with a new roommate, wait until 9 a.m. on same hall sign-up day, Thursday, February 7.
February 11, 2019
First round of room sign up begins
If more students register to live on campus than there are spaces available, the Housing Assignments Office will randomly assign appointment times for round one and will notify students on February 8 via UGA email of selection for round one with instructions on how to view the appointment time or waiting list status.
- Students may log in to The Dawg House at any time between their randomly assigned appointment time and 9 a.m. February 13 to select any available space on campus.
February 15, 2019
Round one housing contracts due
- Students who fail to execute a contract by this date will lose the space they have chosen
- More information about residence hall contracts can be found on the Contracts, Fees and Payment page
February 18, 2019
Second round of room sign up begins
All students who register for room sign-up but are not initially selected for round one will be automatically placed on the waiting list for subsequent rounds and will be notified via UGA email.
- Subsequent rounds of room sign up will occur until all available spaces have been filled.
- In past years, University Housing has been able to offer on-campus spaces to all students registered by the January 31 deadline on the waiting list. University Housing cannot predict exactly which rooms/spaces will be available.
- Weekly sign-up rounds will occur throughout the spring semester.
UNIVERSITY VILLAGE COMMUNITY APARTMENT SIGN UP
Current University Village residents have three options:
OPTION 1: Renewing a contract (either for your same apartment OR a different apartment)
Register in The Dawg House. Registration opens December 3, 2018. Current residents MUST register by March 15 in order to choose an apartment for the 2019-2020 academic year.
Same apartment sign-up, March 18-20: You will receive an email with instructions on how to log on to choose your same apartment IF you have registered on The Dawg House by March 15.
Different apartment sign-up, March 25 - April 1: You will receive an email with instructions on how to log on to choose a different apartment IF you registered on The Dawg House by March 15.
OPTION 2: Moving out
If you are moving out of the apartment and do not wish to live on campus for any part of the 2019-2020 academic year – Complete the Contract Cancellation/Intent to Vacate process in The Dawg House by March 15. Instructions will be emailed to students.
The current contract ends on July 25, but you may move out any date between May 11 and July 25 and only be charged up until check out as long as you complete the cancellation process on or before March 15.
OPTION 3: Graduation
If you are graduating in May or at the end of the summer term, please submit your Intent to Vacate form to the Housing Assignments Office by March 15.
May graduates must move out by May 15 in accordance with the housing contract.
Summer graduates can move out on Saturday August 3, 2019 by 12 p.m. (to stay after 12 p.m. and up until 4 p.m. approval from the Community Office must be given). Also, please submit a letter on letterhead from your department or the Graduate School verifying that you are completing degree requirements at the end of the summer term in order to have your current contract extended to the end of summer term.
For questions or concerns, please contact the Housing Assignments Office at firstname.lastname@example.org or 706-542-1421.
Current Student Room Sign-Up FAQ
How do I know I will be assigned with my chosen roommates during the returning room sign up process if they have later appointment times than I do?
If you find a room with enough blank spaces you may reserve them for your roommates.
What if my preferred roommate is not in the same round of sign up as I am?
You will be able to pull in your roommate from a later round.
I'm searching for my roommate in The Dawg House but I can't find him/her. Why don't they show up?
Make sure both you and your roommates have clicked the "show in searches" box at the bottom of the profile page. Note: Current students will not see first-year students and vice versa.
How do I request a change once I selected a space in room sign-up?
A request form will be available in The Dawg House after committing to the original room reservation and contract.
How do I get a single room or apartment?
If you are already in a single room, register to participate in room sign-up before the January 31 deadline. If available, you will be able to sign up for your same room on same room sign-up day.
All other single rooms are first-come, first-serve during the appointment process.
Can I stay in my current room or apartment?
Maybe. The Housing Assignments Office will notify students of their ability to keep their space. Of the halls that are available, there are several reasons you may not be able to sign up for your same room. Many spaces in all halls are reserved for either special programs or incoming first-year students and not available for sign-up. Graduate students may choose to remain in their same apartment by renewing their contract and participating in same apartment sign-up day. Residents will receive an email with instructions on how to log on to choose their same apartment if they have registered in The Dawg House by March 15.
I didn't get a round one appointment. What are my chances of getting assigned on-campus housing?
Every year since we have used this process we have been able to offer everyone who registered by the deadline (January 31) a chance to select an on-campus space. In the last few years we have reached the end of appointments before spring final exams.
What if I want to participate in Franklin Residential College or a language community?
Franklin Residential College (FRC) will be housed in Rutherford Hall. The French and Spanish language communities will be hosted by Mary Lyndon Hall. If you are accepted into one of these programs, you are guaranteed a spot in that hall. Check with the individual programs about deadlines to apply (deadlines are generally in early to mid-January).
I'm graduating mid-year. How do I know I won't be charged rent for spring semester?
Call or visit the Housing Assignments Office early in the fall semester to let us know.
How do I know if I've completed the registration correctly?
You will receive an email from the Housing Assignments Office in the following weeks with your randomly-generated appointment time. Once you have chosen a space, you will receive another email with your contract. To secure your space, you must execute the contract by the date indicated in the email.