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Thursday July 2, 2020


COVID-19 IMpact and Updates

University of Georgia COVID-19 Information and Resources Page


EMAIL COMMUNICATIONS | FALL 2020 | FREQUENTLY ASKED QUESTIONS

 

EMAIL COMMUNICATIONS

 

June 23, 2020 - Email update on plans for fall semester instruction

June 4, 2020 - Email to fall 2020 residents

May 19, 2020 - Email to fall 2020 returning (non-first-year) residents

May 11, 2020 - Email to fall 2020 residents

Fall 2020

Updated 12:15 p.m. June 1, 2020

University Housing is in the process of taking the following steps in common areas beginning August 2020:

· Installing “stand here” mats at each desk to remind people to keep their distance

· Installing sneeze guards to each desk

· Installing sanitizer wipe dispensers in each common space, kitchen and study lounge

· Rearranging and removing seating to adhere to social distancing standards

· Increasing number of sanitizer dispenser stations, including all entrances, hallways and elevator lobbies

· Increasing number of trash receptacles

· Adding touchpoint disinfection every 2-3 hours

· Supplying individual hand sanitizer bottles to each resident

Changes to bathroom cleaning processes for fall 2020

Following spring move out, all rooms were deep cleaned and disinfected, which is our standard protocol.

Once students move in, we have plans to deep clean each community bathroom at 6 a.m. (before most residential use) and disinfect each community bathroom late mornings and afternoons with complete disinfectant mist. We also plan to add towel dispensers, soap dispensers and trash receptacles. For their own protection and the protection of others, the housing staff members cleaning student spaces will wear personal protective equipment, including a gown and face shield.

Suite and apartment bathrooms will not be cleaned by housing staff, but we will provide disinfectant wipes for each room.

Updated 11:15 a.m. May 19, 2020

As of this date, University Housing has made the following plans for fall 2020:

· Increasing touchpoint cleaning in common area spaces

· Providing resources for students to self-clean or wipe down bathrooms and common areas

· Possibly limiting the current cleaning schedule of private/shared bathrooms, so our housing staff will not need to enter student rooms on a weekly basis for those configurations

· Considering an adjustment in our guest policy that may temporarily alter the number of guests allowed in students rooms

· Encouraging resident social distancing and other personal hygiene practices

· Implementing a modified residential programming model

· Possibly relocating any affected students to another room, hall or other location in the event of a required self-quarantine or isolation as determined by the University Health Center

Updated 10:10 a.m. May 5, 2020

We understand students and stakeholders may have many questions and concerns about housing as we move closer to fall move in.

Under guidance from the University System of Georgia (USG) and the Centers for Disease Control (CDC), University Housing is developing alternate plans for move in (August 15-20) and programming should the need for social distancing continue. We will provide an update by the end of May.

We are committed to keeping students informed about timelines, deadlines and processes so that you can feel confident and excited about your home away from home.

In fact, beginning Thursday, June 4, fall 2020 residents can expect to receive a weekly update to their UGA email. If you are not a fall 2020 resident and would like to receive these updates, please opt in to our stakeholder email.

FREQUENTLY ASKED QUESTIONS

Will rooms be sanitized before fall move in?

Yes. Deep cleaning, repainting, patching, floor waxing and sanitizing are a normal part of our process anytime students move out of student rooms and bathrooms.

How will the halls be kept clean once students move in?

University Housing is in the process of taking the following steps beginning August 2020:

·   Installing “stand here” mats at each desk
·   Installing sanitizer wipe dispensers in each common space, kitchen and study lounge
·   Rearranging and removing seating to adhere to social distancing standards
·   Increasing number of sanitizer dispenser stations, including all entrances, hallways and elevator lobbies
·   Increasing number of trash receptacles and bathroom soap dispensers
·   Adding touchpoint disinfection every 2-3 hours
·   Supplying individual hand sanitizer bottles to each resident
·   Limiting occupancy in common areas such as lobbies and study lounges
·   Suspending the PIN-pad touchpoints for hall access (access will still require residents to scan their UGACard)

Community bathrooms will be cleaned at 6 a.m. each morning, and disinfected late mornings and afternoons with complete disinfectant mist.

For their own protection and the protection of others, the housing staff members cleaning student spaces will wear personal protective equipment, including a gown and face shield.

Changes to bathroom cleaning processes for fall 2020

Following spring move out, all rooms were deep cleaned and disinfected, which is our standard protocol.

Once students move in, we have plans to deep clean each community bathroom at 6 a.m. (before most residential use) and disinfect each community bathroom late mornings and afternoons with complete disinfectant mist. We also plan to add towel dispensers, soap dispensers and trash receptacles. For their own protection and the protection of others, the housing staff members cleaning student spaces will wear personal protective equipment, including a gown and face shield.

Suite and apartment bathrooms will not be cleaned by housing staff, but we will provide disinfectant wipes for each room.

Will the residence halls be open during the online learning period beginning Nov. 25?

Yes. The University will remain open after Thanksgiving break and will continue to provide regular campus services such as on-campus housing. Therefore, residents are welcome to remain in their residence hall during the online learning period if they choose to do so, as all residence halls will be open until December 19 at noon. Halls originally identified to remain open during break periods (Brown, Busbee, McWhorter, Payne, Reed, Rooker, Vandiver, University Village and the HSC townhomes) will continue to stay open for residents during winter break, as well.   

Will I need to register to stay on campus if I don’t want to leave for Thanksgiving break? 

No, you can remain in your assigned space during Thanksgiving break and through December 19 at noon. If you need to remain on campus beyond December 19, then you will want to be sure you have selected to live in a residence hall or apartment that is open during break periods. 

Will there be a refund for the portion of the housing fee covering Nov. 25-Dec. 19? 

Since you’ll have the option to continue to remain on campus during the online learning period, housing fees will not be prorated. In any given year, after 60% of the term (as determined by the Bursar and Treasury Services Division) the University typically does not credit any unused license fees, and since there will only be two weeks from the start of Thanksgiving break to Reading Day, more than 60% of the term will be completed.  

Will the halls be secure once classes move online? 

Yes, all the same staff and security measures will be in place as long as the residence halls remain open. Student staff members (resident assistants and customer service assistants), as well as professional staff will still be managing the day-to-day operations of the buildings. 

Will the community bathrooms and lounges be cleaned if students are gone? 

Housing staff will continue our frequent cleanings in community bathrooms and common area spaces until the buildings officially close Dec. 19 at noon. We will continue to sanitize and clean community and public bathrooms, as well as provide cleaning supplies and toilet paper to residents with private, shared and suite-style bathrooms. 

Will residents be able to access their space during the online learning period? 

Yes. Since halls remain open, residents can access their space as they normally would using their UGACard and room key. At noon on Dec. 19, buildings that close for the break will be locked, so students should take with them what they need until halls re-open Jan. 6 at 7 a.m. 

Will the residence halls re-open for the Spring 2021 semester?

Currently, the academic calendar for the Spring 2021 Semester has not changed. We expect and are planning to open the residence halls for the spring 2021 semester on January 6, 2021, knowing that we may need to adjust the plans as conditions warrant and as we receive directions from the University System of Georgia and the University’s senior administration.

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Notice:

We recognize students now are facing many challenges, so supporting students remains our primary concern. University Housing is thinking ahead to how COVID-19 may impact students planning to move in in August, and we are committed to keeping you updated about what you can expect for fall semester. Please continue to check your UGA email frequently and find updates of our COVID-19 information page.